Job Description

Administrative Coordinator Pay Range: $33.15hr - $38.15hr Requirement/Must Have: An average of 3-5 years related administrative, operations or project support experience. Experience gained in pharmaceutical or biotechnology industry is preferred. Ability to handle routine and impromptu assignments with minimal supervision. Collaborative approach with a willingness to contribute and assist others as needs arise. Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information. Demonstrates accuracy and attention to detail. Confident operating within a well defined job scope and a shared decision making process. In depth knowledge of Microsoft Office including PowerPoint, Excel and Word. Proficiency in cSuite Tools including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, and ZOOM. Familiarity with the organization is preferred. High school diploma and equivalent industry experience preferred. Responsibilities: Oversee the full interview lifecycle, including travel logistics, to provide a welcoming and seamless introduction. Coordinate essential onboarding activities and support broader administrative operations. Manage gCal scheduling of department, team, and ad hoc meetings with both internal and external stakeholders. Utilize tech meeting platforms including in-room technology, video conferences, Google Meets, Zoom and global webcasts. Schedule and support external candidate interviews. Lead the coordination and execution of small internal department meetings and team off-sites. Support the planning and execution of department-wide staff meetings, including agenda creation, materials, catering, and room set-up. Ensure attendees are prepared for meetings with necessary AV connections and virtual meeting information. Manage communications for day-to-day team operations, including changes in policies, processes, and department reminders. Plan and coordinate team huddles and small informal team events. Ensure employees are recognized for milestones based on department guidelines and company policies. Serve as the internal and external liaison for the team, acting professionally at all times. Utilize internal IT systems such as cSuite and virtual conference tools. Submit facilities, IT, and Site Service requests. Manage purchase orders, invoices, payment tracking and vendor maintenance. Facilitate new hire onboarding, executing the first 30 days checklist and ensuring technology is functional. Manage distribution lists, print services, office supply process and shipping/receiving. Facilitate post-interview feedback sessions and prepare interview materials for panels. Serve as the primary onsite point of contact to host candidates. Assist in clerical duties including general office support and distributing IT equipment such as headsets, keyboards, and mice. Nice to Have: Experience in pharmaceutical/biotechnology industry. Familiarity with the organizations specific internal systems. Skills: Google Suite. gCal. Google Meets. Zoom. Microsoft Office. PowerPoint. Excel. Word. Trello. Jamboard. Interview Scheduling. Onboarding. Event Planning. Procurement. Vendor Maintenance. Qualification And Education: High school diploma or equivalent industry experience.

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